Friday, February 6, 2015

The World Is A Stage...The Stage Is A World Of Special Event Planners!

Sweet Adelines International

As a touring entertainer for the Gracie & Lacy show, I've had the opportunity to watch the creative master-minds who toil behind the scenes, fashioning ordinary corporate events and functions into works of art. The special event coordinators, meeting planners & designers are the ones who connect the dots at these stunning events.  From the moment they open the doors and strike up the band, I love watching guests enter a hall filled to the brim with style and ambiance.  Here are some fabulous ideas we've gleaned from event planners over the years. 

We had the opportunity to perform at the The Sweet Adelines International Conventions in Orlando, FL and Indianapolis, IN.  Both times, the production team was wise to choose royal blue drape: as you can imagine blue pipe and drape goes a long way for choruses of 100+ women!  The Sweet Adeleines had hundreds of performers that weekend and royal blue made every single costume "pop" under the lights.

We performed at a charity gala for Children's Flight of Hope in Raleigh, NC and were happily immersed in their 1940's vintage-themed affair.  I wanted to take home this adorable ticket window (below left). Rumor has it that a Martha Stewart designer blitzed the airplane hanger with gorgeous antique decor, glitzy chandeliers, and oh yeah - an air plane! (below right) The planning committee pulled out all the stops AND managed  to raise $250,000 to further their mission.


Children's Flight Of Hope Vintage Decor!
Children's Flight Of Hope Show




America's largest Veteran's Day celebration occurs in BransonMO every year during their annual Veterans Week! One of my favorite Branson venues for special events is Chateaux on the Lake.  We did a Veterans tribute show there for Grand Crowne Resorts.  On that trip we learned:  always submit high-res photos for PR.  you never know how big someone is planning to blow it up (see pic to right)!

Opener for Grand Crowne: "Boogie Woogie Bugle Boy"
Grand Crowne Resorts Promo Display
















Savannah, IL PAC appearance
For all Vintage Hollywood themed extravaganzas, a starry-night backdrop is the way to go. The Alan & Adrianne St. George Center For the Arts showcased a fiberoptic backdrop that was programmed to change colors to coincide with the show.  This type of drop can also be rented for a ballroom or convention hall setting.  The color changing option dramatically enhances mood lighting and themed decor in the room. During the show (pictured left), we shared the stage with several magicians and illusionists (thank God they didn't make our act disappear!).  At lunch, I asked the gentlemen next to me, "What do you do?" "I've been a hypnotist for 20 years" was the reply.  "Oh, that's nice" I said.


Churchill Downs Appearance
Now if you've never worked on an event for the Kentucky Derby, you're in for a real surprise.  You almost don't need a stage manager because. . . the horses run the show.  Every time the horses enter the paddock, the music must stop (so you don't spook the horses...or take away any of their thunder). 

The tech director at Churchill Downs told us that once he contracted a band to play 4 hours - and the horses came out so many times, the band played a total of 20 minutes for the entire night!

Note to self:  next time I perform under the stars at Churchill Downs after dark in chilly mid-November, I'm so going to wear my vintage mink stole! (right).

Lastly, all corporate meeting planners know that you must not leave your puppy unattended during the big night - or something like this (below right) will occur.  Our service puppy, Bliss, got a little restless when Christmas shows became the theme during the holiday season!  Bliss is all grown up and serves a Veteran in St. Louis, MO as a balance dog!  She actually attended two of our Gracie & Lacy shows when we were performing back in STL.


Corporate Entertainment / PACs
Our puppy...during the "big night"
































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